Career Opportunity

Payroll Manager

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Category

Operations

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Location

Philadelphia, Pennsylvania

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Salary

$80,000 - $100,000

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Job Reference

53801

Payroll Manager

This role is with a durable medical equipment provider that is looking to boost it’s payroll department. The Payroll Manager is responsible for oversight and management of the day-to-day operational aspects of the payroll department in compliance with company policy, payroll tax regulations and wage and hour laws. The Payroll Manager provides strategic direction with the ability to foster relationships at all levels by establishing and working collaboratively with other teams and HR business partners. The Payroll Manager owns the successful management of our pay practices.

Geography: Candidates can be permanent remote and located anywhere.

Responsibilities:

  • Oversee the accurate calculation and payment of salaries, wages, commissions, bonuses, and taxes, ensuring compliance with company policy and federal, state, and local payroll regulations across all states.
    • Partner with Legal, Compliance, and Finance teams as needed.
  • Manage payroll-related activities, including:
    • Liens, garnishments, and tax changes.
    • Timekeeping exports and check exceptions.
    • Leave accrual adjustments and PTO payouts.
    • Year-end activities (W-2s, tax filings, adjustments, etc.).
  • Interpret company policies and government regulations affecting payroll issues.
    • Provide updates to appropriate parties.
  • Ensure internal audit processes and procedures are in place to support payroll data integrity and prevent errors.
  • Partner with HR peers to cultivate an environment focused on continuous process improvement, creating efficiencies and enhancing employee experience.
  • Work collaboratively with Finance, EHS, and other departments to ensure timeliness and accuracy of payments, including funding.
  • Maintain knowledge of current and developing legislation affecting payroll to ensure compliance.
  • Monitor the quality of work to ensure direct reports adhere to organizational policies, procedures, and government regulations.
  • Develop the Payroll team to assume higher levels of responsibility, avoid single-person dependencies, and best utilize their talents and skills.
  • Identify root causes of issues to solve problems permanently and efficiently.
  • Establish and maintain Payroll Standard Operating Procedures (SOP) to achieve uniformity of specific functions and provide a training tool for employees.
  • Utilize company Leadership Principles to perform the job with integrity, compliance, and values consistent with the company mission.
  • Adhere to employee or customer confidentiality and comply with company policies and federal regulations.

Qualifications:

  • Five or more years of progressively responsible payroll, supervisory, and management experience in a multi-state payroll environment (volume 2,000+ employees).
  • Thorough knowledge and understanding of local, state, and federal laws and regulations related to the payroll process.
  • Strong organizational and time management skills.
  • Strong communication skills with the ability to interface with all levels of management.
  • Proficient in Microsoft Office suite (primarily Excel, Word, Outlook, and PowerPoint) and HRIS payroll and timekeeping systems.
  • Experience with ADP.

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Bud Harrison

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(847) 429-2546

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