Payroll Specialist

  • 51505
  • 12 Aug 2019
  • Joplin, MO
  • Accounting & Finance
  • Confidential

Job Description

Payroll Specialist

 

Responsible for accurately recording and processing all company payroll, provide timely and accurate financial information, and support/maintain/create efficiencies within the payroll system. In addition, lead all processing for P.O., receiving, grading, and payments. This position serves as a technical point of contact for all payroll processes and support as well as a main point of contact for internal team members in reference to pay questions or concerns.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

 

  • Responsible for entry and verification of all bi-weekly payroll information, and ensuring employee payroll is prepared accurately and timely
  • Lead all initiatives related to payroll.
  • Partner with Paycom and Midwest to ensure system meets needs are met
  • Help configure any system upgrades or workflows when necessary to adapt to changing business requirements
  • Manage payroll transactions, reporting, garnishments, stop payments, deductions and other operations.
  • Oversee wage and salary changes, compensation, bonus, vacations payout, and commissions.
  • Responsible for reporting functions including pay changes, W4 auditing, onboarding validation, separations, FMLA/STD hours paid, missed punches, vacation, and time entry accuracy.
  • Proficiently execute time and attendance processing and interface with payroll.
  • Participate in daily data entry payroll processing and Payroll Notes.
  • Responsible for payroll approval process.
  • Promote consistency in payroll practices and procedures throughout the organization.
  • Compile data and assist and/or prepare business and government reports as required.
  • Organize and maintain files/records
  • Promptly respond to payroll inquiries from employees, system administrators, and Supervisors/Managers. Act as a liaison for Supervisors/Managers and employees to resolve questions or discrepancies.
  • Assist in the training of employees, Supervisors/Managers, and system administrators on new policies and procedures.
  • Work with the HR team to examine, test, and implement new policies, procedures, and system upgrades.
  • Prepare monthly and quarterly account reconciliations within the company.
  • Assist in HR Audits related to payroll.
  • Assist in the review, testing, and implementations of Payroll/HRIS system upgrades or patches.
  • Write, maintain and support a variety of reports or queries using the appropriate reporting tools. Assist in the development of standard reports for ongoing customer needs. Help maintain data integrity in systems by running queries and analyzing data.
  • Maintain confidentiality and professionalism regarding all employee (hourly and salary) information.
  • Participates in Group 6S efforts by understanding his/her team's performance and actively implementing and supporting process improvements.
  • Processor for our Business Unit consisting of the following:
    • PO, receiving, grading, and payment options.
    • Enter data into system
    • Work with our procurement team and reconcile payments/invoices.
    • Communicate with vendors, buyers, operations, and accounting.
    • Upload positive pay within Bank system every week. 

Qualifications:

 

An individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Education and Experience:

 

  • Bachelor’s degree preferred.
  • 5 year’s experience with payroll functions, experience with Paycom a plus, but experience in any payroll system a must.
  • 1-3 year’s experience with a comprehensive understanding of HRIS systems and reporting functions.
  • Demonstrated ability to multi-task and adapt in a fast-paced environment.
  • Strong self-starter with the ability to develop new processes, identify needs, implement, and train.
  • Very strong communication skills.
  • Exceptional attention to detail, organization, and efficiency.
  • Systems implementation experience preferred, but not required.
  • Project Management experience preferred, but not required
  • Must possess the ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Must be able to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
  • Ability to work with mathematical concepts. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
  • Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.